MASTER 

NEGATIVE 
NO.  95-82339-4 


COPYRIGHT  STATEMENT 


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Author: 

U.S.  Interstate  Commerce 
Commission 

Title: 

An  order  of  the  Interstate 
Commerce  Commission... 

Place: 

Washington,  D.C. 

Date: 


MASTER  NEGATIVE  • 


COLUMBIA  UNIVERSITY  LIBRARIES 
PRESERVATION  DIVISION 

BIBLIOGRAPHIC  MICROFORM  TARGET 


OmOiNAL  MATEmAL  AS  FILMED  •  EXiSTING  BIBLIOGRAPHIC  RECORD 


U«S*    Interstate  ooiamerce  commission^ 
,  An  order  of  the  Interstate  ooanerce  oMBission 
dated  June  8»  1911*    ^Superseding  order  dated 
June  10»  1910>  •     Washington,  Govt*  print. »  off«i 
19U# 

vi,  2  p.      V         22  cm. 

Volume  of  pamphlets* 
BoMd  withi  U«S#  Hiteratate  oonmission* 

Rules  pertaining. to  operating  statistics  of  large 
steam  railways*  ^^1919» 

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RESTRICTIONS  ON  USE: 


TECHNICAL  MICROFORM  DATA 


FILM  >^I2E*  ,^^2jSjQDytt2^ 


REDUCTION  RATIO: 


IMAGE  PLACEMENT:  lA  (  HAj  IB 


DATE  FILMED:  \-3)\-^5 


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FILMED  BY  PRESERVATION  RESOURCES,  BETHLEHEM.  PA. 


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AN  ORDER 


OP  THE 


INTERSTATE  COMMERCE  COMMISSION 

DATED  JUNE  8, 1911 

m  THE  MATTER  OF 

ll 

DESTRUCTION  OF  RECORDS  OF 

SLEEPING  CAR  COMPANIES 


EFFECTIVE  ON  OCTOBER  1,  1911 


(Superseding  Order  dated  June  10, 1910) 


GOVERNMiiMT  P&IMTING  OFFICE 
19U 


SCHOOL  or  BUSINESS 
COLUMBIA  UNIVERSITY 


GonimiBsiiMieia 


OEDER. 

At  a  General  Session  of  the  INTERSTATE  COMMERCE 
COMMISSION,  held  at  its  ottice  in  Washington,  D.  C, 
on  the  8th  day  of  June,  A.  D.  191L 

Pretent: 

JuDsoN  C.  Clements, 
Chaiiles  a.  Prouty, 
Franklin  K.  IiAnb, 

Jaxbi  S.  Hasulk, 
Chahijw  C.  McChord, 
Balthasar.H.  Meyer, ^ 

The  matter  of  the  determination  of  the  operating,  accounting^ 
and  financial  papers,  records,  books,  blanks,  tickets,  stubs,  and 
documents  of  carriers  which  may  after  a  imsoiiable  time  be  destroyed 
being  under  consideration: 

It  is  ordered^  That  each  and  every  sleeping  car  company  subject 
to  the  provisions  of  the  act  to  r^ulate  commerce  and  the  acts 
ain«idatory  thereto  be,  and  it  hereb}^  is,  permitted  to  destroy  certain 
accounts,  records,  and  memoranda  hereinafter  named  after  pre- 
serving the  same  for  the  periods  of  time  hereinafter  reqiective^ 
specified. 

It  is  fwrther  ordered,  That  all  accounts,  records,  and  memoranda 
of  such  carriers,  other  than  those  hereinafter  named,  shall  remam 
under  the  prohibition  of  destruction  contamed  in  section  20  of  the 
act  to  regulate  commerce,  as  amended:  Provided,  hmever,  That 
m  case  any  such  sleeping  car  company  desires  to  destroy  any  accounts, 
records,  or  memoranda  other  than  those  hereinafter  named  it  may 
petition  the  Conmaission  to  that  effect,  exhibiting  a  full  and  detailed 
description  of  the  accounts,  records,  or  memoranda  in  question, 
cleaiiy  exj^aining  their  character,  thmr  use,  and  their  purpose;  it 
being  understood  that  any  order  entered  by  the  Commission  on  any 
such  petition  shall,  unless  otherwise  provided,  be  limited  in  its  force 
and  effect  to  the  particular  sleepmg  car  company  presentmg  such 
petition. 

6688°— 11 


li  isfuHher  d^iered,  That  no  accounts,  records,  or  memoranda  of  ^ 
any  deeping  car  company  subject  to  the  provisions  of  this  order 
flliall  be  destroyed  except  on  the  written  authority  of  an  executive 
officer  designated  by  the  board  of  directors,  either  under  a  special 
order  or  under  an  order  of  continumg  effect,  a  copy  of  such  order 
being  filed  with  the  Commission.  This  written  authority  by  such 
executive  ofiBcer  shall  state  in  a  formal  manner: 

First.  The  person  or  pefscms  whose  duty  it  shall  be  to  destroy  the 
acoountB,  records,  or  memoranda  named; 

Second.  A  complete  list  of  the  accounts,  records,  or  memoranda 
•to  be  destroyed,  expressed  either  in  form  numbers  or  by  descriptive 
titles;  and. 

Third.  The  period  covered  by  the  accounts,  records,  or  memoranda, 
the  destruction  of  which  is  authorized. 

Said  authority,  or  a  certified  copy  therecrf,  must  be  kept  as  a  part 
of  the  pmnaMUt  reeords.  of  the  sleeping  car  company. 

H  is  fw^ker  nfderei,  That  the  person  or  persons  upon  whom 
devolves  the  duty  of  destroying  the  accounts,  records,  or  memoranda 
of  the  sleeping  car  company  under  the  authority  referred  to  in  the 
preceding  paragraph  of  this  order  shall  make  formal  certification  to 
the  effect  that  the  accounts,  records,  or  memoranda  recited  in  the 
said  authority  have  been  destroyed  and  that  no  other  accounts, 
records,  or  memaranda  than  those  recited  in  ihe  said  authority  have 
been  destroyed;  and  that  thb  certification  shall  be.  returned  to  the 
officer  who  issued  the  said  authority,  and  be  kept  by  him  as  a  part 
of  the  permanent  records  of  the  sleeping  car  company. 

It  is  further  ordered y  That  all  accounts,  records,  and  memoranda 
to  be  retained  permanently  or  for  specified  periods  of  time,  shall  be 
filed  in  such  mamier  as  to  render  them  eflusdly  accessible  and  con- 
venient for  eixaminatjofi. 


(n) 


List  of  aocaimts,  leoords,  aad  Biemoiuida  refetied  to  lieteiii. 

fffie  list  af  aoocNmtB,  records,  and  memoranda  to  be  permanently  retained  is  not  exhaustive.  See  third 

pangraib-of  this  order.l 


Description  of  aooounts,  etc. 


1.  Ledgers,  general  and  auxiliary     

2.  Journals,  general  and  auxiliary  

3.  Cashbooks,  general  and  auxiliary  

4.  Trial  balance  sheets  of  general  and  auxiliary  ledgers!  

5.  Journal  vouchers,  jounoal^tries,  departmeni;  l>iUB,  and 

supporting  papers. 

6.  Minute  books  

7.  Code  and  cipher  books   

8.  Capital  stock  ledger  

9.  Records  of  capital  stock  certificates  

10.  Histories  of  lines  

11.  Records  and  memoranda  showing  in  detail  all  the  items  per- 

taining to  the  cost  of  equipment  and  other  property  and 
the  additions  thereto  and  oetterments  thereof. 

12.  Records  and  memoranda  pertaining  to  depreciation  and  re- 

placement of  equipment  and  other  property;  also  histori- 
cal records  of  equipment  and  other  property. 

13.  Deeds  and  other  title  papers   

14.  Contracts  and  agreements  

15.  File  copies  of  annual,  monthly,  and  special  reports  to  the 

Interstate  Commerce  Commission,  and  supporting  papers. 

16.  Annual  reports  to  stockholders,  complete  file  of  

17.  R^iister  of  accounts  receivable  bills, and  indexes  thereto.. 

18.  Miscellaneous  bills  for  collection  

Duplicate  or  impEOBBkMi  copiee  of  aXL  bills  issmed  for 
collection. 

10.  Canceled  interest  coupons,  matured  and  canceled  bonds, 
noiesi  and  temporary  coiificateB  taken  up  and  canc^ed. 

NoTB.— These  docnments  may  be  destroyed  at  the  option  of  the  car- 
rier, provided  eertifloates  of  destruction  are  pmnanently  filed  in  lien 
Hiereof.  These  oertiflcates  shall  five  fall  descriptive  rdterence  to  the 
documents  destroyed  and  shall  be  made  by  a  cremation  committee  ap- 
pointed by  the  executive  officer  in  charge  of  the  destruction  of  records 
or  appointed  directly  by  the  board  of  directors.  The  certificates  of 
desmiction  shall  also  be  authenticated  by  representatives  of  the  trus- 
tees (except  in  the  case  of  notes,  etc.,  not  seci^d  by  mortgages)  acting 
in  conjunction  with  the  crwnation  cnwimtttee  or  shall haire  the  trostees' 
acceptance  thereon. 

20.  Records  of  interest  coupons,  paid  and  unpaid   

21.  Remittances: 

(a)  Deposit  slips  and  remittance  slips  accompanying 
agents',  conductors',  stewards',  and  porters'  remittances 
of  cash  and  cash  vouchers. 

(6)  Abstxacts  and  statements  of  remittances  received 
by  treasurers  and  cashi«rs. 

22.  Records  of  berth  and  seat  revenue  

All  records  summarizing  the  revenue  from  berths  and 
seats,  including  ticket  settlraienta  with  lailzoad  com- 
panies and  other  deeping  car  companieB. 

23.  Records  of  revenue  from  charter  of  cars  

All  records  summarizing  the  revenue  from  charter  of 
cars. 

24.  Records  of  miscellaneous  revenue  ,  

All  records  summarizing  miscellaneous  revenue. 
25;  Line  cards  used  to  facilitate  balancing  revenue  by  lines  


Period  to  be  retained. 


Permanently. 
Permanently. 
Permanently. 
Permanently. 
10  yearn. . 

Permanently. 
Permanently. 

Permanently. 
Permanently. 
Permanently. 
Permanently. 


Permanently. 


Permanently. 
8  years  after  expira- 
tion. 
P^nianently.  . 

Permanently. 
Permanently. 
8 


Permanently. 


7  years. 
3  years. 

7  years. 
7  years. 

7  yetos. 

7  years. 
3  yeara. 


(m) 


lAtt  of  MeoiiMft,  rweai4By  mmmmia,  etc.— CoHtimied. 


26.  Ag^ts'  and  oondudon'  Imkmce  sheets: 

(a)  Monthly  balance  dieets  and  supporting  papers. . . 

(6)  Daily  or  weekly  balance  sheets  ii  figuies  we  com- 
bined on  monthly  balance  sheets. 

(e)  Dally  or  wecUy  bataee  riieete  and  su|»^orting 
piqsers  if  figures  are  not  comtined  Md  cttned  to 
monthly  balance  sheets- 

27.  Agents'  ticket  reports  -  

Agents'  reports  of  eale  of  tickets  for  berths  and  seats. 
M.  Conductors',  stewards',  and  porters'  reports: 

(a)  Reports  of  sale  of  berths  and  seats  , . , 

(6)  Reports  of  meal  checks  issued  , 

(c)  Discrepancy  reports  for  correction  of  errors  

(d)  Rept^of  cimwimedfortransierfiKimQnecarto 
another   

(e)  Reports  of  berth  checks  issued  

29.  Roister  of  vouchers  or  accounts  payable,  and  indexes 

uereto. 

30.  Vonchers  

All  vouchers  or  accounts  payable,  and  supporting 
papers,  except  as  provided  in  item  11. 
SI.  FSay  loOa  and  time  reports: 

(ft)  Fiay  rolls,  including  evidmoe  and  description  of 
■ervice  performed,  except  as  provided  in  item  11. 

(6)  Impression  or  carbon  copies  of  pay  rolls  if  all  in- 
lomntion  thereon  appean  on  the  origmds  referred  to  in 
paragraph  (a)  of  this  item, 
(c)  Conductors'  and  porters'  time  books  and  time  slips. 

[<0  Records  of  time  of  cooks  and  waiters  

«)  Records  of  time  diecka  isKied  

;/)  Records  of  time  of  yaid  loarceB  

Distribution  and  summary  of  labor  expenditures  

Records  showing  detail  distribution  of  labor  expendi- 
tures charged  to  aU  accounts,  except  as  provided  in 
item  11. 

Detached  reports  and  papers  covering  the  application  of 
labor  and  material,  the  details  of  which  have  been  trans- 
cribed into  other  records  for  retention. 

34.  RecoidB  <^  pemonal  injury  and  other  damage  claims  

AU  papers  substantiating  claims,  whether  snc^  pi^rs 
are  attached  to  vouchers  or  filed  separately. 

35.  Car  records  

Recofds  diowin^  the  location  of  can,  tho  movements 
of  cars,  and  the  imleagv  pirfotmed. 

M.  Switching  statements  

Statements  of  cars  switched  by  railroad  companies  from 
(me  railroad  to  another. 

37.  Diagrams: 

(a)  Sleeping  and  parlor  car  di^jams  and  correspond- 
ence relating  to  the  reservation  of  berths  and  seats. 

(6)  Trip  slips  (partial  copies  of  diagiums)  if  all  informa- 
tion thefemi  appean  on  diafi^vma  wmk  are  retained. 

(c)  Reooidsof  blank  diagrams  furnished  to  agents  and 
others. 

38.  Tii*et  stock  records      

Records  of  tickets  and  checks  received  and  distributed 
to  agents,  conductors,  stewards,  and  porters;  records  of 
sales  of  tickets  and  checks;  statements  of  transfer  of 
tid^ets  and  checks  frooi one  agent,  conductor,  steward,  or 
porler,  to  anotiier. 


Period  to  be  reteined. 


5  years. 
1  year* 

5  years.. 


7  yeus. 


7  years. 
7  years. 

7  years. 

* 

1  year. 
1  year. 

Permanently. 

8  years  aHor  pay? 
ment.-- 


May  be  destroyed  at 
option  of  sleeping 
carc(»npany. 

3  years. 

3  years. 

3  years. 

3  years. 

7  yean. 


3  yean. 


8  yean  aiteat  pay- 
ment. 


7  years. 


3  yean. 


3  yean. 

May  be  destroyed 
at  option  of  deep- 
ing car  company. 

1  year. 

3  yean. 


(IV) 


DeBor^piioa  <rf  aoooimts,  ele. 


39.  Tickets: 

(a)  Used  and  canceled  tickets,  the  reports  oi  the  sale 
of  which  have  been  properly  audited. 

^6)  Checks  issued  for  transfer  from  one  car  to  another. . 

(c)  Meal  dieeks,  the  reports  of  which  luive  been 
properly  audited. 

(fl)  Fartjem'  berth  checks   


(e)  Unissued  or  unused  ticket  and  check  stock,  if  a 
complete  record  is  kept  in  record  referred  to  in  item  38. 

40.  Passes: 

fa)  Copies  of  requisiticHis  for  pass  stock  

6)  Records  of  pass  stock  received  and  distributed  

(c)  Requests  for  passe^  

(d)  Records  of  passes  issued  

(e)  Records  of  passes  received  bom  othw  carrien  

(/)  Stubs  of  trip  passes  

(g)  Pass  identification  slips  

(h)  Records  of  annual  or  term  passes  honored  

m  Trip  passes  collected  

(f)  Void,  unused,  and  uniflBued  passes.  


41. 


Tariffs  and  other  rate  authorities: 

(a)  Tariffs,  division  sheets,  and  circulan  relative  to 
rates  for  berths,  seats,  and  other  service  in  the  general 
files  of  the  traffic  or  other  department  in  which  the  cmn- 
plete  official  file  is  maintained. 

(b)  Tariffs,  division  sheets,  and  circulan  in  other 
departments  and  at  ag^des,  if  copies  of  tiie  same  issues 
of  such  tariffs,  etc.,  are  preserved  in  the  general  files 
referred  to  in  paragraph  (a)  of  this  item. 

(c)  Special  or  reduced  rate  orders,  and  supporting 
papers. 

42.  Ticket  agents'  records  f.  

All  records  of  ticket  agencies. 

43.  Records  of  receipt,  distribution,  and  consumption  of  mate- 

rial and  supplies,  except  as  provided  in  item  11. 

44.  Records  of  material  and  enpi^iea  on  hand  and  inventories 

thereof. 

45.  Bills  and  invoices  for  material  and  supplies  purchased, 

whether  sudi  papen  are  attached  to  vouchere  or  filed 
separately,  except  as  provided  in  item  11. 

46.  Requisitions  for  supplies  and  equipment  for  dining,  buffet, 

broiler,  and  composite  cars. 

47.  Dining,  buffet,  broiler,  and  composite  car  supply  reports. . . 

48.  StetisBcs:  ir^  i^t^y 

(a)  Statistical  records  and  supporting  papers  which 
affect '  the  income  account,  the  general  balance  sheet 
statraientj  or  reports  to  the  Interstate  Commerce  Com- 
mission, not  provided  for  elsewhere  in  this  order. 

(6)  Statistical  records  and  supporting  papers  showing 
revenue  and  car  movement  by  divisions,  lines,  or  States, 
not  covered  by  paragraph  (a)  of  this  item. 

c)  Agents'  daily  or  weekly  reports  of  receipts,  used 
ly  for  estamatinK  revenue. 


ooii 


Period  to  be  retalBed. 


6  months  after 

audit. 
6  months. 

6  months  after 

audit. 

May  be  destroyed 
at  option  of  sleep- 
ing car  company. 

May  be  destroyed 
at  option  of  sleep- 
ing car  company. 

7  yean. 

7  years. 
7  years. 
7  years. 
7  yean. 
7  yean. 
3  yean. 
3  yean. 
3  yean. 

1  year  after  dose  of 
ciment  y«ar. 

7  yean  after  expira- 
tion or  CMioeUft* 
tion. 

May  be  destroyed  at 

X'lon  of  caniw 
r  expiration  or 
cancellation. 
7  years. 

7  yean. 
5  years. 
5  yean. 

8  yean. 


3  yean. 
3  yean. 
8  yean. 

3  yean. 


May  be  destroyed  at 
option  of  sleeping 
car  company. 


(V) 


DoserlptkA  of  fteeoaots,  ete. 


49.  Records  of  outside  operations   

BeeotdB  gummarizlngthe  remilto  of  outride  <qp»ef»tim)8 
forentiy  m  gemeral  bo&i. 

XoTE.— Abstracts,  reports,  vouchers,  tickets,  etc., must  be  retained 
for  the  sftwtft  periods  as  are  provided  for  similar  documents  elsewhere  in 

iO.  TeleCTanifl  ;  

Ihiplicate  copies  of  telegrams  received  in  general  offices 
for  examination,  when  originaki  or  other  copies  of  such 
tel^rams  are  retained. 

M.  Ckp  ami  pimcii  fliBtemente  

Statements  showing  caps  and pundiesiuniifllied  agents, 
conductors,  stewards,  and  porters. 
52.  Records  relative  to  the  employment  of  conductors,  porters, 
and  othmr  car  employees. 

SS.  Correspondence  and  records  thereof  relating  to  subjects 
listed  in  items  1  to  52,  inclusive. 


8  years. 


May  be  destroyed  at 
option  of  sleeping 
car  company.  ' 


May  be  destroyed  at 
option  of  sleepiiig 

car  company. 
For  the  period  pre- 
scribed for  each 
item. 


U  is  furiher  ordered,  That  the  provisions  of  this  order  shall  also 
aj^ly  to  any  receiver  or  operating  trustee  of  any  such  sleeping  car 
company,  and  that  when  such  company  i9  in  the  hands  of  such  receiver 
or  operating  trustee  the  written  authority  herdn  required  for  the 

destruction  of  any  accounts,  records,  or  memoranda  shaJl  be  given 

by  an  officer  designated  by  such  receiver  or  operatmg  trustee. 

It  is  further  ordered,  That  this  order  shall  become  effective  on 

October  1,  1911,  superseding  the  order  of  June  10,  1910,  relating  to 

the  destruction  ci  records  of  sleeping  car  companies. 

A  true  copy  :  *  _  ^ 

JuDfiON  C,  Clements, 

GhamnAn. 


O 


(▼I) 


COLUMBIA  UNIVERSITY 


3(ttter0tat^  ^mmm  Olimtmitfsiim 

HaallUtstiin 

In  the  Matter  of  the  Destruction  of  Records  of  Sleeping  Car 

Companies. 


At  a  General  Session  of  the  INTERSTATE  COMMERCE 
COMMISSION,  held  at  its  office  in  Washington,  D.  C„ 
on  the  24th  day  of  July,  A.  D.  1915. 

The  matter  of  the  determination  of  the  operating,  accounting,  and 
financial  papers,  records,  books,  blanks,  tickets,  stubs,  and  docu- 
ments of  sleepmg  car  companies  which  may,  after  a  reasonable  time, 
be  destroyed  being  under  consideration,  the  followmg  order  was 
entered  * 

It  is  ordered,  That  the  order  in  the  matter  of  the  destruction  of 
records  of  sleeping  car  companies,  entered  on  October  1,  1911,  be, 
and  it  hereby  is,  modified  with  respect  to  items  22,  28,  and  37  in  the 
list  of  accounts,  records,  and  memoranda  contamed  therein,  so  as  to 
make  such  items  read  as  follows: 


Desoriptioa  iA  accounts,  etc. 


22.  Records  of  berth  and  seat  revenue   ■ 

All  records  summariziiig  the  revenue  from  bertns 

and  seats,  including — 
Cashiers'  daily  abstracts  of  conductors'  diagrams 

and  collection. 

Daily  record  of  gross  receipts  by  stationa. 

Monthly  records  of  receipts  by  days. 

Monthly  recapitulations  of  earnings  and  perform- 
ance by  hnes. 

Ticket  settlem^ts  between  railroad  and  sleeping 

car  companies. 
28.  Conductors',  stewards',  and  porters  reports: 

(a)  Reports  of  sale  of  berths  and  seats.   (See  item 

37). 

(6)  Reports  of  meal  checks  issued  

(c)  Discrepancy  reports  for  correction  of  errors  

\d)  Reports  of  checks  issued  for  transfer  from  one 
car  to  another, 
(e)  Reports  of  berth  checks  issued..  —  • 

37.  Diagrams:  .        i      e  * 

U)  Conductors'  diagrams  showing  sale  of  seats 
and  berths  and  summarizing  by  cars  the  earnings 
and  the  space  occupied,  if  revenue  figures  are  trans- 
cribed to  records  covered  by  item  22  and  if  report 
of  passes  used  is  transcribed  to  recowis  covered  &y 
item40(*). 

48019*— 18  ♦ 


Period  to  be  retained. 


7  years. 


3  years. 
3  years. 
1  year. 

1  year. 

3  years. 


INTENTIONAL  SECOND  EXPOSURE 


Desorlptioa  of  toaawrtii  ete* 


49.  Records  of  outside  operations.  - : : . . .     . .............  

BecQfds  flOBpOMrizing  tlie  iwolts  d  outade  oiiefiiam  ' 
lorcntiy  ift  goiml  boM». 

>foTE.— Abstracts,  reports,  vouchers,  tlekets,  etc., mart  be  retained 
for  the  same  periods  as  are  provided  for  simflardoeumMJts  waewnwenr 

'^^^^^upHcate  copies  of  telegrams  received  in  general  offices 
for  examination,  when  originals  or  other  copies  of  such 
^     tel^prams  are  retained. 

51.  Gup  und  praw*  BtatemctttB  v    -  v "  j ; " ' 

Statements  showing  caps  and  punches  funufihed  agents, 
conductors,  stewards,  and  porters. 

52.  Records  relative  to  the  employment  of  conductors,  porters, 

and  oiiier  car  employee. 

5$.  Correspondence  and  records  thereof  relating  to  subjects 
listed  in  items  1  to  52,  inclusive. 


PcvtodtotienttlMd. 


May  be  destroyed  at 
option  of  sleeping 
car  company.  * 

^  yCMIB. 


May  be  destroyed  at 
option  of  sleeping 
car  company. 

For  the  period  pre- 
flcribed  for  eadi 
item. 


It  is  further  ordered,  That  the  provisions  of  this  order  shall  also 
to  m^j  receiver  or  (grating  trustee  of  any  such  sleeping  car 
company,  and  tliai  when  such  company  is  m  the  haads  of  such  receiver 
or  operating  trustee  the  wntten  authoiity  herein  required  for  the 
destruction  of  any  accounts,  records,  or  memoranda  shall  be  given 
by  an  officer  designated  by  such  receiver  or  operating  trustee. 

It  18  further  ordered,  That  this  order  shall  become  effective  on 
October  1,  1911,  superseding  the  order  of  June  10,  1910,  relating  to 
the  deslniGtlon    leooids  of  sleeping  car  companies. 

Atmeooiiv:  ^ 

JUBflON  C  Cl-BMENTS, 

Chairman. 


o 


QQLUMBIA  UMIVERSJTV 


3itt^]rBtet^  (ilmmim  (ilmmimxm 


In  the  Matter  of  the  Destruction  of  Records  of  Sleeping  Car 

Companies. 


At  a  General  Session  of  the  INTERSTATE  COMMERCE 
COMMISSION,  held  at  its  office  in  WasMngton,  D.  C, 
on  the  24th  day  of  July,  A.  D.  1915. 

The  matter  of  the  determination  of  the  operating,  accounting,  and 
financial  papers,  records,  books,  blanks,  tickets,  stubs,  and  docu- 
ments of  sleeping  car  companies  which  may,  after  a  reasonable  tune, 
be  destroyed  being  under  consideration,  the  following  order  was 
entered  i 

It  is  ordered,  That  the  order  in  the  matter  of  the  destruction  of 
records  of  sleeping  car  companies,  entered  on  October  1,  1911,  be, 
and  it  hereby  is,  modified  with  respect  to  items  22,  28,  and  37  in  the 
list  of  accounts,  records,  and  memoranda  contained  therein,  so  as  to 
make  such  items  read  as  follows: 


Description  of  accounts,  etc. 


22.  Records  of  berth  and  seat  revenue    -  •  •  -  •  - 

All  records  summarizing  the  revenue  from  bertns 
and  seats,  including—  ,    ^  , 

Cadiieis'  daily  atMSitracts  of  conductoffl'  diagrams 
and  collection. 

Daily  record  of  gross  receipts  by  stations. 

Monthly  recoida  of  receipts  by  days. 

Monthly  iBcapitultttaons  of  earnings  and  perform- 
ance by  lines.  ,  ^ 

Ticket  settlements  between  railroad  and  sleeping 

car  companies. 
28.  Conductors',  stewards',  and  porters  reports: 

(o)  Reports  of  sale  of  berths  and  seats.   (See  item 

37). 

(h)  Reports  of  meal  checks  issued  

(ei  Discrepancy  reports  for  correction  of  errors  

\d)  Reports  of  checks  issued  for  transfer  from  one 

car  to  another.            ,    ,   .  , 
(«)  Reports  of  berth  checks  issued..  

37,  Diagrams: 

(a)  Conductors'  diagrams  showing  sale  of  seats 
and  berths  and  summarizing  by  cars  the  earnings 
and  the  space  occupied,  if  revenue  figures  are  trans- 
cribed to  records  covered  by  item  22  and  if  report 
of  passes  used  is  tomsciibed  to  records  covered  by 
item  40  (A). 

48019"— IS  ^ 


Period  to  be  retaiiied. 


7  years. 


years, 
years, 
year. 

year. 

years. 


2 


■  •..-CO 


Description  of  acooCints,  etc. 

Period  to  be  retained. 

37.  DiasiBms — Continued. 

(5)  Agents'  reservation  diagrams,  showing  space 
K>ld  or  engaged,  and  comspondiaM  mladng  to  the 
nwrvation  ol  berths  and  seats. 

(c)  Trip  slips  (partisU  copies  of  diagrams)  ii  all 
information  tinereon  appears  on  diagmns  covered 
by  item  (b)  above. 

(d)  Rea»dt  uf  blaiik  ditgnmt  fimlihed  to  agents 
and  otbera. 

3  years. 

May  be  destroyed  at  op- 
tion of  caxii^. 

X  yoaf • 

It  is  further  ordered.  That  this  order  shall  become  effective  on 
August  1,  1915. 

%t]ie  Ckiiiiiiiusioii* 

Qmmm  B.  McGinty, 


r- 


r 


r-1 


AUG  2  5 1994 


J*  ■ 


END  OF 
TITLE 


